Terms & Conditions for Summer Camp USA

Your Summer Camp USA Programme Conditions By joining a BUNAC programme you are bound by our general terms and conditions which are listed [here](https://bunac.org/terms-and-conditions) PROGRAMME INCLUSIONS First-timers, flight included: eligibility screening, interview, placement at camp, J1 visa assistance and DS2019 Certificate,, return flight to USA, travel medical insurance and in-country support. Full programme inclusions are listed [here](https://www.bunac.org/summer-camp/usa/summer-camp-usa) First-timers, no flight: eligibility screening, interview, placement at camp, J1 visa assistance and DS2019 Certificate,, travel medical insurance and in-country support. Full programme inclusions are listed [here](https://www.bunac.org/summer-camp/usa/summer-camp-usa) Direct placements: eligibility screening, interview, J1 visa assistance and DS2019 Certificate, travel medical insurance and in-country support. Program inclusions are listed [here](https://www.bunac.org/summer-camp/usa/summer-camp-usa/costs) Returners: J1 visa assistance and DS2019 Certificate,, travel medical insurance and in-country support. Program inclusions listed [here](https://www.bunac.org/summer-camp/usa/summer-camp-usa/costs) Your USA J-1 sponsor for all programmes is CIEE. 1. PROGRAMME COSTS AND PAYMENTS Payment Schedule for first-timer applicants Own Arranger program Deposit payment: Due when booking - £39 / €45 Second Payment: Due after successful interview. Application will not proceed until paid: £161 / €179 Final Payment: due when placement confirmed at a summer camp: £89 / €105 Total Cost: £289 / €329 Flights included program Deposit payment: Due when booking - £39 / €45 Second Payment: Due after successful interview. Application will not proceed until paid: £161 / €179 Final Payment: due when placement confirmed at a summer camp: £299 / €375 Total Cost: £529 / €599 Payment schedule for returning applicants and direct placements Deposit Payment: £39 / €45 Final Payment: £260 / €290 Total Cost: £299 / €335 There are limited DS2019's available for anyone returning to camp for the 3rd time, or more. These are allocated on a first come first served basis to those with completed and submitted CIEE applications. 2. TRANSFERRING OR CHANGING YOUR BOOKING Deposit is transferable to any BUNAC programme up until point of your BUNAC interview taking place After your interview, your deposit will be considered as used and therefore be non-transferable Your deposit is protected for life, however, is not transferable to another person. Your DS-2019 (visa sponsorship document) must be printed with your correct name, date of birth, place and country of birth It is your responsibility to provide details on all application forms that exactly your passport. The DS- 2019 replacement cost, due to misinformation or loss by the applicant is £75. 3. PROGRAMME CANCELLATION Cancellations will not be acted on until written confirmation by email has been received by BUNAC. If a DS-2019 has been issued it must be returned to BUNAC before any refunds are given. Programme deposit The £39 programme deposit is a non-refundable fee. If your application is rejected, you are subject to a £25 administration cost to process your refund. Cancellations are calculated based on the stage where your application is at. Below are the listed stages and cancellation fee’s: If you are rejected at interview: £25 Before application submitted to sponsor (CIEE): £100 After Acceptance onto the programme but not placed: £100 Your Visa is refused by the US Embassy: £100 Your summer placement has been confirmed (flight included program): £265 Your summer placement has been confirmed (no flight program): £215 After your flight has been booked (flight included program): 100% paid program costs (no refund) If you are not placed at the end of the hiring season and choose not to roll over your application to the following summer the cancellation fee is £100 Returner & direct placements – (all fees paid for the returner or direct placement program in all cases if you or your camp cancels from the program) Before DS2019 is issued : £149 After DS2019 is issued : 100% (no refund) BUNAC are not liable for and cannot refund third party costs including: police checks, travel costs, medical costs, visa costs under any circumstances. 4. SUMMER CAMP PLACEMENT Your placement will take place between May and August and will be approximately 9 weeks long during this period Every camp has slightly different start and finish placement dates BUNAC reserve the right to cancel you from the Summer Camp USA programme if you reject more than one placement. The listed cancellation terms will apply 5. VISA VISA TYPE: J-1 Camp Counselor VISA ELIGIBILITY: Experience working with children and a confirmed job offer at a US camp VISA SUPPORT FUNDS: $400 USD USA J-1 Visas J-1 visas are issued at the discretion of the US Embassy and the US Embassy can change visa application processes at any time. You are responsible for submitting a correct and complete visa application on time You may experience delays or a denial if you: Have a caution, been arrested or convicted of a crime, have previously experienced US visa/immigration problems or overstayed a visit to the US. You must inform BUNAC if any of these statuses apply to you at the beginning of the application. US Embassy appointments • All first-timer applicants must present their documents in person at the US Embassy. • The Embassy will hold your passport until processing has been completed. Do not book any travel abroad during the visa application stage. • Average processing time for J1 visa applications with the US consulate is 10-15 business days but may take longer. The Embassy will not prioritise or ‘fast track’ any visa applications. • Do not book your embassy interview until you have been told to book your interview by BUNAC • Wait until you have received confirmation of your visa appointment from the US Embassy before booking transport to your interview. Arriving into the USA • BUNAC aims to get you to America before your camp start date but is not responsible for delays caused by yourself, the US Embassy, the postal service or courier company. • On arrival into USA, you are required to apply for a US social security number. Your employer will help with this process. DS2019 • Your DS-2019 must be kept with your passport whilst in the USA. • BUNAC do not keep a copy of your DS-2019, and you may be asked to present it during any future applications to visit or work in the USA. BUNAC is not responsible for any applications held for additional processing or refused by the Embassy or any disrupted travel plans due to visa processing delays. BUNAC is unable provide refunds paid to the US Embassy under any circumstances. 6. ADDITIONAL PROGRAMME DOCUMENTATION AND FEES To participate on the Summer Camp programme you will incur additional third party fees for a police criminal background check, US Embassy visa fee, travel costs to your US Embassy appointment (London or Belfast), a medical check from your GP, and a return transatlantic flight if you are booked on to the own arranger flight option. More information on specific 3rd party costs are listed here 7. FLIGHTS First-timer, flights included programme. If you are booked onto the First-timer, flights included option BUNAC will arrange for a flight to be booked via our nominated booking agent for you in accordance with your camp start date and information you have previously provided. Your flight will be booked with our nominated booking agent to an airport destination specified by your camp. Your flight terms and conditions will be provided to you once your flight is booked You must take all reasonable action to ensure that you remain able to travel on this date. If you fail to travel on the booked date of travel, any flight or date change fee’s charged by the booking agent and the airline will be passed on to you. If your camp requests that you fly in the day before your start date, you will be booked into a hostel either in New York City, or Boston on the First Timer program. Otherwise you will be provided with instructions on travelling directly to your camp upon arrival. Returner and Direct placement applicants will arrange travel and arrival dates directly with camp. The nature of the Summer Camp USA programme means your travel dates will not be confirmed until you have a confirmed placement at a US summer Camp. Your return dates will be agreed with you before the booking of your flight First-timer, no flights programme and Direct Placements and Returners You should not arrange travel until you have a confirmed summer camp job and have been issued a J1 Camp Counselor visa. You must provide your booked travel information to BUNAC at least 72 hours before you intend to fly to ensure any required accommodation booking can be made for you. 8. INSURANCE Medical travel insurance is provided as part of the Summer Camp USA programme through Aetna Student Health/CIEE. Full information of your CIEE Insurance plan and the claims procedure can be found at [www.ciee.org/insurance](http://www.ciee.org/insurance) You should always carry the insurance card provided by CIEE in case treatment is needed in the USA. BUNAC arranges this insurance as an agent of CIEE and is not liable for any policy claims, coverage or refunds Note: there are exclusions on the CIEE insurance health policy for pre-existing health conditions. If you have a pre-existing health condition you will need to purchase additional coverage to ensure you are fully covered for your trip.